Sales Administrator (Motor Trade)

Job Description

VANRATH is delighted to partner with our long-standing client, a truck and bus dealer that is at the top of their field. Our client is seeking to add a Sales Administrator to the team.

Position Details:

  • Location: Ballyclare Office
  • Hours:
    • 36 hours per week
    • Monday - Friday (flexible hours)

Key Responsibilities:

  • Place and monitor new vehicle orders using brand manufacturer IT systems
  • Set up customers in relevant systems for accurate invoicing
  • Plan orders effectively at the factory and liaise with suppliers, amending orders as needed
  • Manage purchase orders and coordinate with external and local suppliers
  • Communicate progress, manage risks, and update all key stakeholders regularly
  • Ensure compliance with homologation and Whole Vehicle Type Approval legislation
  • Register and tax vehicles correctly and liaising with the DVLA/DVSA
  • Issue invoices and follow up on payments
  • Providing administrative support to our new trucks sales team - updating various spreadsheets, providing dedicated cover for other team members for holiday periods etc
  • Maintain and update customer databases with accurate and up-to-date information
  • General office duties/ electronic filing/reports and any other ad hoc duties

Ideal Candidate Profile:

  • Previous relevant sales support experience would be highly desirable
  • Previous experience of completing administrative support tasks efficiently on a daily basis within a busy office environment is essential
  • Be educated to GCSE standard or equivalent, including Maths and English
  • Possess the ability to communicate effectively at all levels, both verbally and written and both internally and externally
  • Possess an excellent level of computer proficiency and demonstrable experience of using Microsoft Office packages
  • Previous experience of using a Customer Management system would be desirable
  • Possess strong organisational skills and excellent attention to detail
  • Have the ability to structure workload efficiently and be able to adapt to changing priorities