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Reprographics and Administration Officer
Job Description
Vanrath are recruiting for a Reprographics and Admin Officer on behalf of a large public sector body in Ballymena on a temporary basis.
What's in it for you?
- Full time Monday - Friday 9am to 5pm
- Temporary
- Salary £25,119 - £26,873
About your next employer
The post holder will:
Deliver a customer focused reprographics service for the public sector body.
Dealing with the stationery, office equipment and paper supplies ordering service for the business.
Assist in the coordination of a 'mail room' facility
Work as a member of the Corporate Governance team to ensure delivery of the agreed Corporate Governance objectives as set out in the Departmental Plan and the Corporate Plan.
What you'll do
- Perform desktop publishing, printing, photocopying, binding, master preparation and associated duties, as required.
- Liaise with other services to meet deadlines and ensure effective communications with the staff involved.
- Provide advice on the reprographics service and options available.
- Responsible for ordering of centralised stationery, office equipment and paper on behalf of Departments which are below procurement thresholds.
- Research bespoke specialist stationery and gifts through liaison with suppliers.
- Ensure the maintenance of adequate central reprographics stock levels, ensuring that stock is accounted for and held securely and provide stocktakes as required in liaison with the Finance service.
- Assist in receiving, sorting and distributing parcels for the location site.
- Responsible for the external mail service including mail franking, booking of bulk collection mail as well as the purchase and provision of stamps, ensuring appropriate records are available.
- Provide administrative services within the Reprographics section of the business.
- Maintain a register of all work completed.
- Attribute reprographics costs to the business service areas through recharging, where appropriate
- Produce reports for the Corporate Governance Manager required for performance reporting, as required.
- Prepare and copy information, documentation and training materials relating to the Corporate Governance service.
- Implement Corporate Governance policies and procedures pursuing best practice, continual improvement and innovation including initiatives such as Digital Transformation.
- Provide support to the Head of Corporate Services, as required.
About you
Applicants must:
Have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
AND
Be able of demonstrate, by providing personal and specific examples, a minimum of two years' administrative experience in a busy office environment, to include:
- the ability to deal efficiently with large volumes of work; and
- successfully prioritising competing demands.
Alternatively, consideration may be given to candidates who do not possess the required GCSE qualifications but who can demonstrate, by providing personal and specific examples, a minimum of four years' administrative experience in a busy office environment, to include:
- the ability to deal efficiently with large volumes of work; and
- successfully prioritising competing demands.
AND
A qualification that demonstrates competency in working with office technology ie Word Processing or Typewriting
IND02
To apply today contact Leanne Garrett in the strictest confidence.