Receptionist (Immediate Start) - Belfast

VANRATH are pleased to be working with a Leading Consultancy and Document Management focused company for the recruitment of an Receptionist.

Fantastic company culture, and all round great place to work.

Office is based in Belfast (Airport Road) - Permanent role

This is a Monday - Friday (8.30am - 4.30pm) position.

Salary

Fully Negotiable + Additional Fantastic Benefits and Perks

Responsibilities:

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• Reception Duties: Greeting visitors in a positive, professional and friendly manner. Managing phone calls and correspondence (letters, posting, scanning, phone calls, intercom). Managing meeting rooms ensuring that they are always maintained to a high standard.
• Office Management: Oversee the day-to-day operations of the office, including maintaining office supplies, managing office equipment, orders, and ensuring a tidy and organised workspace.
• Administrative Support: Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Data Entry: Maintain accurate records, databases, and filing systems, ensuring confidentiality and security of sensitive information.
• Financial Administration & HR Support: Support the finance team with basic bookkeeping tasks, including processing invoices and expense/petty cash reports. Assist with HR tasks such as onboarding new employees, maintaining employee records, and coordinating training sessions.

The Ideal Person:

• Proven experience in a front of house receptionist role, preferably in a corporate or office environment.
• Excellent verbal and written communication skills.
• Friendly, professional, and approachable manner.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

For further information on this opportunity, or any other position in Northern Ireland, please apply via the link below or contact Jack Groves via Vanrath in the strictest confidence.

Many professionals looking for a new job will not want to approach companies directly for fear of losing confidentiality and exposing themselves as someone who is not dedicated to their current employer. By using a third party your anonymity is preserved until the time is right to reveal your identity. It is also a practical step if you are in a senior position as executive jobs are not always made public and it can be difficult to hear about them if you are not working with a recruiter. Recruiters have contacts in industries and at companies that you might not even be aware of. They can help market your CV to the right people and provide you with additional exposure to potential employers.

Recruiters spend a large part of their day speaking with decision makers in the market. A good recruiter is someone who is able to not only assess your key competencies and skills, but find an organisation where you will also fit in culturally. This is something that you would not necessarily know without "insider contacts", as interviews can often create a false environment which is not indicative of the day to day working environment of the organisation.

A recruitment consultant acts as an objective third party between you and your prospective employer, and eliminates any awkwardness you may feel about discussing salaries, benefits and career progression with a stranger.

Many organisations are not openly recruiting at present - if an organisation has undergone a redundancy programme where they have had to let a number of their staff go, it is often inappropriate to then be advertising for new positions. Recruitment consultants are often given the 'heads-up' by their clients who will tell them that even though they are not officially recruiting, they would like to see strong CVs for a particular business area.