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Staff Officer Administrator Public Sector (Temp)

Greater Belfast
£23000 - £24000 Per Annum + Discount Benefits
Temporary
1 month ago

VANRATH are recruiting a temporary staff officer with a large Public Sector Organisation based in Belfast. This post is full time Monday to Friday and may lead to a permanent role.

Responsibilities:

  • Provide administrative support to the Chief Executive Officer and Board when required.
  • Draft, edit and format corporate documents, including the Annual Report.
  • Timely and accurate preparation of information packs as required by the CEO in advance of scheduled meetings.
  • Production of information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Coordinate the collation, quality review and issue of meeting papers in advance of meetings, including Senior Management Team, Board, Audit and Risk Committee, Accountability meetings.
  • Recording and circulation of minutes of management meetings, including Senior Management Team, Board, Audit and Risk Committee and Accountability meetings.
  • Producing letters, reports and papers to a high standard for consideration by the CEO using notes, independent research and own initiative.
  • Acting as liaison between internal and external contacts of the organisation.
  • Ensuring systems and procedures are in place to ensure the smooth running of the CEO office.
  • Responding to all external and internal written and oral enquiries.
  • Efficient management of electronic communications to the CEO by filtering emails, highlighting urgent correspondence, printing attachments and/or forwarding to other relevant parties for action as appropriate.
  • Research and draft initial communications concerning Freedom of Information Requests, Complaints as well as communication to external bodies.
  • Manage and maintain all electronic and manual filing systems conducting regular reviews to ensure information is stored accurately, confidentially and responsibly.
  • Develop interpersonal skills and self-motivation required to facilitate liaison with practitioners and management within funded organisations.

The Ideal Person:

5 GCSE’s – three at grade C or above and English Language and Mathematics must be grade B or above and a desirable Level 3 qualifications such as two A level’s (grade D or above), NVQ level 3. You must also have at least 3 year’s administrative experience in an office environment.

Remuneration:

c £24,000

For further information on this vacancy, or any other Temporary Business Support job in Belfast or wider Northern Ireland, please apply via the link below or contact Ross Stevenson in the strictest confidence on 02890 330 250

Job Reference: RWS17-06-2019_1560779559

Salary: £23000 - £24000 per annum + Discount Benefits

Salary per: Annum

Job Duration: 6 months

Job Start Date: ASAP

Job Type:

Job Location:

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