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Part-Time Office Manager

Greater Belfast
£25000 - £30000 Per Annum
Permanent
3 weeks ago

The Client:

VANRATH are delighted to be recruiting for an Office Manager on behalf of our client, one of NI’s top law firms in Belfast City Centre. This will be a permanent part time position. This role requires a highly motivated individual with experience in a professional services environment along with an ability to demonstrate management and leadership.

The Role:

  • Set and manage the annual PPM schedule within approved budget
  • Ensure reactive repairs are completed within approved budget
  • Act as firm’s main point of contact, liaising with suppliers/contractors on building projects and repairs
  • Manage the cleaning contract and the performance of contract cleaners
  • Manage the provision of car-parking spaces ensuring value for money
  • Coordinate internal office moves and maintain up to date floor plans
  • Responsible for management of Front of House team and reception
  • Ensure provision of high-quality room booking and hospitality service
  • Manage an efficient and cost-effective mail delivery system; internal and external
  • Develop and manage a rota for hand deliveries and court work
  • Manage the stationary contract and ensure appropriate levels of stationary stock are available at all times
  • Ensure compliance with legal and regulatory obligations, organising external assessment as required.
  • Organise and co-ordinate internal H&S activities including testing of fire evacuation procedure and alarms
  • Lead, manage and develop team members
  • Be involved in selection of new team members
  • Develop and demonstrate management and leadership behaviours and values
  • Quality Management – Adopt recognised Quality standards, leading by example and ensuring team members comply
  • Oversee budgeting and cost savings in respect of facilities management

Essential Criteria:

  • Demonstrable experience of working in a facilities / office management role
  • Working knowledge of Health & Safety legislative requirements
  • A professional manner with strong verbal and written communication skills
  • Proven ability in managing staff and contractors
  • A team player with a flexible approach and willingness to take on additional duties as and when required

Remuneration:

  • £30k pro rata
  • Excellent benefits

For further information on this vacancy, or any other Business Support job in Belfast or wider Northern Ireland, please apply via the link below or contact Danielle Toman in the strictest confidence on 02890 330 250

Job Reference: DT20102019_1571684404

Salary: £25000 - £30000 per annum

Salary per: Annum

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