Office Supervisor - Public Sector

Job Description

VANRATH are delighted to be assisting our client, a large Public Sector Organisation with the recruitment of an Office Supervisor to join their team based in Belfast.

This is a Full-Time Monday - Friday position. 37.5 hours per week. Monday - Friday 9 - 5.

Salary

£28,407 per annum, plus benefits.

Responsibilities:

  • Lead the administrative functions for senior leadership, improving service quality and efficiency.
  • Manage incoming correspondence and draft responses for approval.
  • Address queries from internal and external stakeholders, ensuring timely resolution.
  • Coordinate responses to Freedom of Information requests.
  • Manage travel approvals and requisitions in line with departmental procedures.
  • Oversee office supplies, stock control, and office maintenance.
  • Supervise administrative staff and develop internal procedures.
  • Assist in completing performance appraisals and setting objectives for senior staff.
  • Monitor administrative processes and recommend improvements.

Essential Criteria:

  • University degree with 1 year of supervisory experience OR 5 years of relevant administrative experience, including 2 years of staff supervision.
  • Ability to take minutes at meetings.
  • Proficiency in Microsoft Office Suite e.g Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations.
  • Full UK driving license or access to alternative approved transport.

Desirable Criteria:

  • Previous experience of relevant HSC systems and processes.

For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Conor Birch in the strictest confidence.

Recent Feedback from our candidates:

''In my eyes, VANRATH is the clear industry leader of recruitment in Northern Ireland. With a long history of placements, they have perfected the recruitment trade, which was made very clear to me during my time with them. Whether you plan to find your new role or work directly for VANRATH, you can expect nothing but the best.''

''Vanrath were massively helpful in helping me secure my new role. They provided tips and example questions for the interviews and were able to get quick feedback.''

''I had a very positive experience working with Vanrath. They went way beyond my expectations and his diligence pulled through for me.''