Office Administrator & Receptionist (Professional Services)

VANRATH are pleased to be working with a Leading Consultancy and Document Management focused company for the recruitment of an Office Administrator & Receptionist.

Fantastic company culture, and all round great place to work.

Office is based in Belfast (Airport Road) - Permanent role

This is a Monday - Friday (8.30am - 4.30pm) position.

Salary

Fully Negotiable + Additional Fantastic Benefits and Perks

Responsibilities:

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• Reception Duties: Greeting visitors in a positive, professional and friendly manner. Managing phone calls and correspondence (letters, posting, scanning, phone calls, intercom). Managing meeting rooms ensuring that they are always maintained to a high standard.
• Office Management: Oversee the day-to-day operations of the office, including maintaining office supplies, managing office equipment, orders, and ensuring a tidy and organised workspace.
• Administrative Support: Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Data Entry: Maintain accurate records, databases, and filing systems, ensuring confidentiality and security of sensitive information.
• Financial Administration & HR Support: Support the finance team with basic bookkeeping tasks, including processing invoices and expense/petty cash reports. Assist with HR tasks such as onboarding new employees, maintaining employee records, and coordinating training sessions.

The Ideal Person:

• Proven experience in a front of house receptionist role, preferably in a corporate or office environment.
• Excellent verbal and written communication skills.
• Friendly, professional, and approachable manner.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

For further information on this opportunity, or any other position in Northern Ireland, please apply via the link below or contact Jack Groves via Vanrath in the strictest confidence.

Worked with Daniel to get a placement I wanted and really appreciated the support he provided during the process and the quick turn around to get me a suitable start date and contracted rate above my expectations.

Robert Apps dealt extremely professionally with my application and secured me an offer for a superb job. At all times his advice and updating was first class..... exceeded expectations

All my interactions have been very positive. They have great contacts in the public and third sector and place clients carefully after listening closely to requirements and preferences. They are good at keeping in touch and meeting client expectations throughout the recruitment process.

Worked with Jordan Burns. Amazing - exceeded expectations. Highly recommend!!