Members Services Administrator

Vanrath are recruiting for a Members Services Administrator on behalf of a large public sector company in Ballymena on a temporary basis.

What's in it for you?

• Full time Monday - Friday 9am to 5pm
• Temporary, initially 3 months with chance of extension
• Salary £25,119 - £26,873

About your next employer
Provide a high-quality administration and secretarial support service to Elected Members and the Mayor's Office and provide general administrative service within the Corporate Services Directorate.

What you'll do

• • Carry out and provide general administrative support service within Democratic Services, the Mayor's Office, Corporate Services and Chief Executive's Department and for Elected Members.
  • Maintain and administer Elected Members Support Log, producing weekly reports for monitoring purposes.
  • Responsible for the processing of incoming mail and ensure safe custody of cheques and cash for onward transmission to the Finance and Governance Department.
  • Verify and process Members' mileage claim forms and expenses monthly ensuring compliance with strict deadlines.
  • Process corporate bookings and bookings on behalf of Elected Members at conferences worldwide, including payment, insurance, travel and accommodation arrangements and arrange attendance at dinners and events and provide detailed itineraries where appropriate.
  • Process orders in line with Council purchasing and procurement policies.
  • Assist with preparation and maintenance of a detailed cost analysis of all expenditure incurred in attendance at conferences, dinners etc in association with the Finance and Governance Department and maintain a database of all conferences/events attended.
  • Arrange subsistence allowances and cash advances for Members' attendance at overseas events and use the corporate credit card (as applicable) for payment in respect of conference bookings, travel and accommodation.
  • Assist the Mayor's PA daily and deputise in his/her absence and assist with making arrangements for Mayoral events.
  • Assist with the organisation of civic/ceremonial functions and make arrangements for civic, departmental and other events and visits and collate information in relation to attendance at events.
  • Create and maintain an up-to-date pen portrait and training log for each Elected Member
  • Responsible for storage, maintenance and issue of Civic robes, hats, and Mayoral chains, making appropriate arrangements for repairs, alterations and cleaning.
  • Responsible for stock control and distribution of Corporate Gifts to Council facilities throughout the Borough and ensuring new stock is ordered in a timely fashion.
  • Responsible for monitoring, reordering and distribution of stationery stock for the administrative office in The Braid.
  • Provide secretarial back up in the absence of other Members Services Administrators within the Department.

About you
Applicants must:
1. Applicants must have a minimum of 5 GCSE's (Grades A-C) including English Language and Maths.

AND

2. A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting.

AND

3. Be able to demonstrate, by providing personal and specific examples, that they have two years' relevant administrative experience to include:

• Dealing with correspondence
• Working with a wide range of stakeholders and Senior Officers
• Able to collate information
• Ability to work in a political environment

Alternatively, consideration may be given to candidates who do not possess the educational qualifications (point 1 above) but who can demonstrate that they have four years' administrative experience to include:

• Dealing with correspondence
• Working with a wide range of stakeholders and Senior Officers
• Able to collate information
• Ability to work in a political environment

AND

A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting

IND02

To apply today contact Leanne Garrett in the strictest confidence.