Executive Assistant

Role: Executive Assistant

Job Description

VANRATH are recruiting on behalf of a client based in Belfast, who are seeking an experienced Executive Assistant to join their team on a temporary basis, with the potential to become permanent.

• Salary - £28,000 - £30,000
• Location - Belfast
• Temporary, with view to perm

VANRATH are delighted to be working with a respected organisation known for its innovative and dynamic approach in its sector. As an Executive Assistant, you will provide high-level support to senior executives, playing a key role in the day-to-day operations, managing schedules, coordinating meetings, and handling sensitive information with discretion.

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
• Excellent organisational skills with a strong ability to manage multiple priorities and deadlines effectively.
• Outstanding verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with bespoke publishing software.
• Strong attention to detail and the ability to produce high-quality documents and reports.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to take on new responsibilities and adjust to changing priorities as required.
• Strong problem-solving skills, with the ability to work independently and proactively.

• Manage executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and organise documents for meetings and presentations.
• Serve as the primary point of contact between executives and stakeholders, handling incoming calls and inquiries.
• Coordinate meetings, including logistics and catering, and prepare agendas and minutes.
• Conduct research and compile data for reports and presentations while assisting with project coordination.
• Maintain filing systems and oversee office supplies inventory, ensuring efficient organisation.
• Handle sensitive information with discretion and assist with budget tracking and expense reporting.
• Collaborate with other administrative staff to support overall team effectiveness and contribute to discussions.

For further information on this job, or any other administrative roles in Belfast or Northern Ireland, apply via the link or contact Ryan Sykes for a confidential chat today.

VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.