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Clerical Supervisor (Belfast - 34k - Immediate)
Job Description
Clerical Supervisor
π Location: Belfast
π° Salary: Β£34,732 - Β£35,887
π Contract: Initially 3 months
About the Role
VANRATH is partnering with the NI Assembly to recruit a Clerical Supervisor for an initial 3-month contract. This role is critical in supporting both the legislative and corporate functions of the Assembly, ensuring the smooth operation of committees, plenary sessions, and administrative processes.
Key Responsibilities
- Meeting Support: Preparing agendas, papers, and minutes, ensuring timely follow-ups.
- Stakeholder Engagement: Maintaining relationships with MLAs, managers, and public officials.
- Procedural & Policy Guidance: Providing advice to Members and staff on Assembly procedures.
- Correspondence & Reporting: Drafting professional documents, handling information requests, and ensuring compliance with statutory requirements.
- Financial & Resource Management: Monitoring budgets, processing payments, and managing records.
- Team Leadership: Managing a small team, ensuring high service standards and staff development.
- IT & Administration: Using Microsoft Office and internal systems for document production and data management.
- Media & Communications: Publishing content on Assembly platforms and social media.
Essential Criteria
Applicants must meet one of the following:
- A degree (2:2 or above) in any subject. (Equivalent or higher qualifications will be considered.)
OR
- Four years' relevant experience in the areas outlined below.
Additionally, applicants must have at least two years' experience (or four years if no degree) in each of the following:
Planning & Organisation: Managing workload independently, delivering high-quality work to strict deadlines.
Communication: Clearly and accurately conveying complex or detailed information, both in writing and verbally, to stakeholders such as managers, colleagues, customers, or members of the public.
Resource Management: Contributing to the planning, allocation, monitoring, and evaluation of resources, such as personnel or finances.
IT Proficiency: Effectively using Microsoft Office (Word, Excel, Outlook, PowerPoint) to manage information, create documents, and support service delivery.
Skills & Behaviours
- Leadership & Team Management - Setting high standards, guiding, and developing staff.
- Stakeholder Engagement & Communication - Building strong professional relationships.
- Service Delivery & Efficiency - Ensuring quality work, using expertise to enhance operations.
What's in It for You?
β Competitive salary in a high-profile public sector role.
β Opportunity to work in a dynamic and fast-paced legislative environment.
β Potential for extension beyond the initial contract.
For more information, please contact Ethan Boylan today.
