Administrative Assistant

Job Description

VANRATH are recruiting on behalf of a well-established organisation based in Greater Belfast, who are seeking an experienced Administrator to join their team on a temporary basis, with potential to become permanent.

Things to know about the job

• Salary - £22,308
• 37.5 hours/week - 9am-5pm
• On site parking

The Company

VANRATH are delighted to be working with a well-established company known for its commitment to improving health and well-being. As an Administrator, you will play a vital role in maintaining records, handling confidential data, completing administrative tasks, and reception cover, including directing calls.

The Person

• NVQ Level 3 (or equivalent) in Business Administration with 6 months' office experience, or 5 GCSEs including grade 'C' in English and Maths with 2 years' experience - or 4 years' relevant experience for those without these qualifications.
• Excellent communication skills, both written and verbal.
• Strong administrative skills with the ability to prioritise workload effectively.
• Willingness to undertake mandatory training for ongoing personal development.
• Ability to maintain confidentiality, particularly with sensitive information.
• Can work under pressure and handle multiple tasks efficiently.
• Willingness to complete an Access NI check as required.

The Role

• Provide reception cover, handling phone queries, managing switchboard operations, and greeting visitors.
• Process and log incident reports, ensuring compliance with service agreements and maintaining summary incident records.
• Maintain secure and confidential records of service users' information, ensuring data protection compliance.
• Collate and update monthly staff attendance reports and manage supervision records for the social care workforce.
• Offer administrative support to senior management when necessary.
• Carry out general clerical duties, such as typing, filing, and managing documents efficiently.
• Attend meetings, take minutes, and prepare detailed reports, ensuring accurate and timely communication.
• Assist with daily correspondence between staff, regulatory bodies, and stakeholders on behalf of Social Care Managers.
• Ensure service user data confidentiality and compliance with all statutory and regulatory requirements.
• Provide additional administrative support as needed to facilitate smooth organisational operations.

For further information on this job, or any other administrative role in Belfast or Northern Ireland, apply via the link or contact Ryan Sykes for a confidential chat today.

VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.