Admin Assistant

Job Description
We are recruiting on behalf of a well-established organisation based in Holywood, who are seeking an experienced Administrator to join their team on a temporary basis, with the potential to become permanent.
Things to know about the job

• Salary: £22,308 - Commencing as part of a scale
• Hours: 37.5 hours/week - 9am-5pm
• Perks: On-site parking

The Company
We are delighted to be working with a respected company renowned for its commitment to enhancing health and well-being. As an Administrator, you will play a key role in maintaining records, managing confidential data, performing administrative tasks, and providing reception cover, including managing calls.
The Person

• NVQ Level 3 (or equivalent) in Business Administration with at least 6 months of office experience, or 5 GCSEs including English and Maths at grade 'C' or above, with 2 years' experience-or 4 years' relevant experience if qualifications are not met.
• Strong verbal and written communication skills.
• Excellent administrative abilities, with a talent for organising and prioritising tasks effectively.
• Eagerness to participate in required training for ongoing professional development.
• Ability to handle sensitive information discreetly and maintain strict confidentiality.
• Capable of managing multiple tasks under pressure in a fast-paced environment.
• Willing to undergo an Access NI background check, as needed.

The Role

• Provide front desk coverage by handling phone inquiries, managing the switchboard, and welcoming visitors.
• Record and process incident reports to ensure compliance with service agreements, while maintaining accurate summary records.
• Ensure the confidentiality and accuracy of service user records, adhering to data protection standards.
• Compile and update monthly staff attendance records and manage supervision documentation for the social care team.
• Support general administrative tasks, including document preparation, filing, and organisation.
• Attend meetings, take notes, produce minutes, and prepare comprehensive reports to ensure clear and timely communication.
• Assist in managing day-to-day correspondence with staff, regulatory bodies, and stakeholders on behalf of Social Care Managers.
• Safeguard the confidentiality of service user data and ensure full compliance with regulatory and statutory obligations.
• Offer additional administrative support as required to ensure the smooth running of operations.

For more information on this job or any other administrative role in Belfast or Northern Ireland, apply via the link or contact us for a confidential chat today.
We act as an agency and employment business for permanent recruitment and the supply of temporary workers.